You can't escape them â PDFs are everywhere, especially in the workplace. Although convenient to read, PDFs can be tricky to deal with if you just need to make quick changes to the text, sign a form, or send a file through a size-restrictive platform.
Get PDF editor with OCR
PDFpen lets you change anything about your PDF docs.
At the top of the Finder window, click Files, then do one of the following: Transfer from Mac to iPad: Drag a file or a selection of files from a Finder window onto an app name in the list. Transfer from iPad to Mac: Click the disclosure triangle beside an app name to see its files on your iPad, then drag a file to a Finder window. To delete a file from iPad, select it below an app name, press. Set up Apple Pay: You can set up Apple Pay for one user account on your MacBook Air during setup. Other users can still pay with Apple Pay, but they must complete the purchase using their iPhone or Apple Watch thatâs been set up for Apple Pay (see Use Apple Pay on your Mac). Follow the onscreen prompts to add and verify your card. There are a few methods of backing up your Mac, so choose the most convenient one for you. You can make automatic backups with Time Machine â software that comes with your Mac. It backs up all data, so you can recover individual files or your entire system from your backups. Select a file with the format you want to change (ex: an MP3, a JPG picture, an HTML file) in the.
With a default PDF reader like Preview on the Mac, finding a certain word in the PDF is difficult and editing a document can be almost out of the question. Without knowing which tools to use, it will be very hard to make changes to a PDF document. Fortunately, there are plenty of PDF apps to help you get the editing job done.
You can use PDF Search to search for specific document, information, facts, or figures. This would come in particularly handy if your PDFs are very long. To pore through your PDF in batches or to scan through long files, open the app and type in a search word or phrase in the search bar. Even if you misspell a word, PDF Search's artificial intelligence feature will make an effort to understand what you mean and help you find exactly what you're looking for.
Tools to Edit PDF Documents
By now, if you don't know how to modify a PDF document, you may be left behind. Good news is taking control of your PDF files is not rocket science â whether they be for home or work, you just need the right set of tools in place to cover your everyday requirements.
To help you alter PDF documents, there are a few apps with such useful features as adding comments, filling and signing agreements for your business, removing sensitive information, and compressing large files to allow for easier sharing. Stop agonizing over how to edit PDFs and try a few of the powerful applications mentioned below. You may want to redact your PDF documents, like edit typos or add different images, but how do you go about doing so?
Grab the best PDF editor
A perfect toolkit that allows you to rotate, combine, highlight, annotate, and change anything about your PDF. Easy squeezy.
How to backup iphone apps to mac. Apple provides every Mac with Preview, a free program that allows you to read and edit PDF files (add and highlight text, combine PDF documents and transfer pages from one PDF to another, add a signature and comments).
Edit and mark up PDFs with Preview
The experience of editing images with Preview is pretty intuitive. We've created a quick guidance for you to instantly find what you're looking for.
How to type on a PDF, add text and notes
Open the PDF in Preview and try to add text by clicking on the target text field. If it doesn't work, you'll have to add a new text or note field:
Highlight text in a PDF
To activate the highlight mode in Preview, select the Highlight button in the top right corner. Click on the down arrow next to the Highlight button to change color, or choose an option to underline or strikethrough.
When switched on, highlights will be applied to any text you click on. You can switch it off by clicking on the same Highlight button.
To view notes and highlights in the PDF, select View > Highlights and Notes.
Combine multiple PDFs
Rotate, delete, rearrange pages, and renumber pages inside a PDF
You can cut pages out or change the order of pages in a few steps via thumbnails:
To change page numbering, you can use PDFpen editor. When you open a file, go to Edit > Headers, Footers, Page numbers > Insert. From there, you can customize the position and format of page numbers as well as define a starting page.
Split PDF files
To separate pages in a scanned PDF, simply drag the page you want to remove from the thumbnails pane to desktop. If needed, you can combine those pages into a separate PDF file afterwards.
How to reduce PDF size
You can compress your PDF in Preview while exporting the doc. Once you're done with editing, select File > Export. Click on Quartz Filter to open the pop-up menu > Reduce File Size.
Apart from Preview, you can use a scanning application like Prizmo app to create easily searchable PDF files out of paper-based images like brochures, books, or posters. This app lets you scan and recognize any photo documents to make them editable. You can even take a photo of a physical document on your phone, and finish editing on your Mac.
To make corrections or rewrite some text within the original file with editable text blocks, try PDFpen. Also you can use it to highlight, draw, scribble on the document.
Edit any PDF on a Mac
To correct text with PDFpen:
To insert and edit an image in PDF:
You can also edit images by converting them into PDFs with Prizmo. With powerful OCR, Prizmo app instantly captures text and makes it fluid and editable.
To create a PDF from an image with Prizmo, use the following steps:
Add comments and annotations to a PDF
To help yourself with extra notes or annotations, you can add comments directly onto a PDF. Comments can be useful to readers when you want to provide extra information about certain parts of the document.
To add text using Preview app:
A regular PDF viewer app won't let you attach comments to specific areas on a PDF, so you need to use an editor like PDFpen to do that. This app allows to add comments to PDF files with highlights, sticky notes, a freehand drawing. Annotations are useful because you can embed them into the file without being too distracting for a reader. You can also use the markup tools to add shapes around important areas of the PDF and underline things to remember.
To comment and make notes on PDF: Stop message app from opening on mac.
Fill and sign PDF forms (e-sign)
Printing documents just to sign them and scan them back can be frustrating and time-consuming. Many of us don't even have printers anymore. But luckily with e-signatures, there's no need for all that.
Now you can easily add your signature to digital forms and documents in macOS. Whether you're looking to have a new client sign an agreement, a tenancy contract, or any other PDF form, e-signature will save you time (and ink).
To sign a document using PDFpen:
To sign your PDF file with Preview app:
![]() Redact sensitive information from PDFs
Many of the PDF files on your computer may contain sensitive or personal information, leaving you at risk of becoming a victim to identity theft. For example, a PDF form could contain your tax information, credit card numbers, or other personal details that you don't want to share with third parties.
This is where PDF redaction comes in handy. Without an appropriate PDF editor like PDFpen, it can be very difficult to remove parts of the text you want to hide from a document. Redaction can remove a word or an entire line of text with a black box or empty white space.
Best salon scheduling app. Of course, if you don't want to use software to redact your PDF, you can always take a black marker to cross out any information from a printed sheet. To make your life easier, use the following steps to redact sensitive information.
To redact an entire section of a document:
To redact selected text:
Compress and share a PDF
If you don't have a strong or reliable internet connection, it can be hard to send large PDF files to friends or colleagues. In order to upload large PDF files onto the cloud, send via email, or add them into size-restricted forms, you'll need an app like PDF Squeezer to help you compress the PDF file while keeping the original quality. You can rest easy that this process won't convert your PDF into a ZIP file.
To shrink your PDF resumes, applications, or visa-related documents for the web, use the following steps:
With a built-in feature to send your PDF files to friends, clients, or colleagues, it makes sharing your compressed documents super easy. Click Share to send your file via text, email, or other options.
Get a collection of PDF instruments
In a single package, download a bunch of useful PDF tools, each of which complements the other's functionality. Give it a try!
So with the use of a few apps, you'll easily be able to create, search, and share PDFs all while saving time and frustration by being able to directly make changes to your documents, add notes, or remove personal information with redaction. Best of all, Setapp can help you do all of the above and features every app you can use to increase your PDF productivity. You can try the apps mentioned here at no cost along with over 150 other high-quality macOS apps.
Setapp lives on Mac and iOS. Please come back from another device.
Meantime, prepare for all the awesome things you can do with Setapp.
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About this article
This article includes instructions and suggestions for storing, organizing, and backing up files on your MacBook hard drive. It is intended for any student or employee with a MacBook.
Fig 2. Select hard drive icon and Users to access Home folder
Where are your files?
You have full administrative rights to your laptop. That means you have the ability to save your files just about anywhere on your laptop's hard drive. You may have saved things, intentionally or unintentionally, to locations other than the ones we configured as described below. It's up to you to find and manage those folders and files. Every WSU MacBook hard drive is set up the same way:
About the Home folder
Your Home folder is a special folder on your hard drive set up just for you. This is where you should save any personal or school-related files on your laptop. To help you keep your files organized, WSU created some sub-folders in your Home folder (e.g., Documents, Music, Pictures). You can use these folders if you wish or you can create your own. You can also create sub-folders within these folders (e.g., a Courses folder inside your Documents folder). Build a folder structure that works for you.
What's a default save location?
Some applications have default save locations for files you create using that application. For example, Microsoft Word opens a specific folder in your Home directory the first time you Save a document and every time you select Save As. WSU has already set the default save location of many of the applications that came installed on your MacBook. For example, the default save location for Word is your Documents folder in your Home directory. When you install applications, a default save location is selected automatically or you are asked to select one during the installation process. You want the default save location to be a folder in your Home directory. For example, when you install Apple iTunes, it will use your Music folder in your Home directory. Sometimes, an application will pick a very strange and out of the way default save location. Keep your eyes on this as you install applications and change the default save location if needed. Also, be careful about deleting or renaming existing folders in your Home directory if they are default save locations for an application.
How do I access the Home folder?From the hard drive icon
From the Go menuHow To Set Up Files On Macbook Air
About the sub-folders in your Home folderDocuments, Music, Pictures, and Movies
These are folders that we created for you thinking that this might be a nice way for you to organize your files. If this works for you, great. If you want to create new folders with new names, that's fine too. However, keep in mind that these folders are default save locations for various applications. Even if you don't want to use them, please don't delete them for awhile until you are sure you have your own folder structure and default save locations worked out.
How To Set Up App Files On Mac Air ProApplications
You may or may not have such a folder depending on what applications are installed on you MacBook. Don't confuse this Applications folder in your Home directory with the one that contains all of your installed applications. They are two different folders. This one simply stores personal data and files associated with certain applications. For example, the default storage location for the screen shots you capture using TechSmith SnagIt, a screen capture program, is a sub-folder in your Applications folder in your Home directory. The actual SnagIt application itself is stored in another location. For most applications, you can change their default save locations if you wish, but always check this Applications folder to see if there is anything in there you want to back up and retain.
Desktop
The Desktop folder in your Home directory contains all the folders, files, and shortcuts found out on your desktop. Some people like to store things, lots of things, right on their desktop. They save files, folders, and shortcuts to applications right out on the desktop. If this method works for you and you want to replicate it on another MacBook, you will need to back up the Desktop folder and then copy and paste it to your Home directory on the other machine. Note that your shortcuts will not work on the new laptop if the applications they link to are not it the same place. The fastest way to restore them is to delete them and recreate them on the new laptop.
Downloads
This folder contains any application update, printer driver, or other software or hardware-related file you ever downloaded from the web. The vast majority of these files do not need to be retained because you will probably never use them again. However, this folder may also contain manuals, journal articles, image files, and other useful, downloaded documents or media that you do want to retain. Take a look through your Downloads folder regularly. Delete anything you don't need and move anything important to another folder to better organize it. Ideally, your Downloads folder should be empty.
Public
Because Mac OS X is a multi-user operating system, the Public folder is there to allow you to store files that would be accessible to other people who log on to your MacBook. Because no one but you typically logs on to your laptop, this folder isn't very useful. Don't delete it just in case you might need it someday.
Backing up your files
There are several ways that you can back up the files in your Home direcory:
Restoring your filesHow To Set Up App Files On Mac Air 2
To restore your files to a new MacBook, reverse the process you used to back them up: Best point of sale app for mac.
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